The 11th International Conference on
Surface Plasmon Photonics

Visa Document Support

Application Deadline: April 9, 2025

Entry to Japan

Citizens of certain countries/regions must have a short stay visa to enter Japan. Refer to the following website of Ministry of Foreign Affairs of Japan for details.

Visa: https://www.mofa.go.jp/j_info/visit/visa/index.html
Exemption of Visa (Short-Term Stay): https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html
Websites of Japanese Embassies, Consulates and Permanent Missions:
https://www.mofa.go.jp/about/emb_cons/mofaserv.html

VISA Application

If you need a VISA to enter Japan, SPP11 will assist you in preparing the necessary documents for your VISA application.
Please read the following information before applying for visa support.

Applicants must meet all of the following conditions to request our visa documents support:

• 1. You are the presenter / author / co-author of an accepted abstract.
• 2. You have completed the online registration.
• 3. Your registration fee have been paid.

In order to prepare visa application documents, we need the following information.
Please prepare those at your hand when you contact visa support desk.

• 1. Copy of your passport (in PDF or image files)
• 2. Occupation
• 3. Embassy or Consulate-General where you will apply your visa.
• 4. Flight information (Date/Flight number):
  - Arrival in Japan
  - Departure from Japan
• 5. The place of stay:
  - Name of hotel/accommodation -Check-in/Check-out date

The following documents will be issued to the applicants who has meet all of the above conditions:

• a. Invitation Letter
• b. Letter of guarantee
• c. Letter of reason for invitation
• d. Schedule of stay
• e. Certificate of Employment of Guarantor

Visa guarantee period

From May 17 to May 25, 2025 (for participation in SPP11 only)
From May 15 to May 25, 2025 (for participation in SPP11 School as well)
If you wish to extend your stay before or after the guaranteed conference period, you may apply for a tourist visa at the discretion of the Japanese Embassy or Consulate.

Notes

* Kindly note that we will not accept any visa support applications more than 3 months before your departure date.
* Depending on the visa application process, the embassy or consulate may take more than one month to issue the visa. We recommend applying for a visa about 1.5 months before your departure date.
* The deadline and support documents provided by SPP11 do NOT guarantee visa approval.
* Visa application support for accompanying persons are only eligible for legal spouse or children.
* The VISA application to the Embassy or Consulate-General of Japan in your country should be completed on your own responsibility.
* Fees to be paid to the Japanese Embassy or Consulate for visa application and issuance, transportation and communication expenses are on applicant's account.
* Documents prepared by SPP11 will be sent to you in PDF format by email.
* If the local Japanese embassy or consulate requires the original documents, we will send them to you by EMS.
* Kindly confirm the latest information on your own responsibility by checking the websites of Ministry of Foreign Affairs of Japan stated above.